For teachers, timeframes for author tours are important, and dates can become a deciding factor. Some school calendars follow the traditional school year; others operate on a semester system; some schedule classes over the summer. Professional development days, parent-teacher interviews, statutory and religious holidays all affect when it is most convenient to host an author.
Timeframes are important to writers and artists, too. For instance, some simply cannot participate in YABS Wordpower tours because they are scheduled in March and April. Other participating artists who are “emerging” in their fields need extra time to prepare material before going into schools. Also, mental preparedness is essential, and newbies benefit from talking to those who have toured in the programs.
Both teachers and touring artists learn from viewing the websites of numerous authors. In countless cases, these experienced individuals know what works and what doesn’t work in schools. As well, before signing up as a host or presenter, consider suitability for specific grade levels. Touring artists should begin with grades where they feel comfortable, whether that be kindergarten or high school, and school organizers new to the role of hosting should see how the process works with a few classes before determining that they will offer everyone in the school an opportunity to “see the writer.”
Likely, teachers or teaching teams will prefer the spring or fall for Alberta author and artist visits. For WISP, member writers update their information and availability by the end of September. School organizers can view the information by mid-October, and by then, the deadline for applications to host authors are posted. Usually, that deadline will be about the end of November but it can change every year. Also, demand exceeds availability and funding. So, schools should apply as early as possible. Participating authors present in schools from February to mid-May. All follow-up paperwork must be to the WISP co-ordinator by the end of May.
Those YABS members who are planning to tour update their information and availability in March. The updated content is available throughout the year on the website, and school organizers can begin booking visiting authors in May for the fall. With many, many visiting artists who live throughout the province and are willing to travel to schools, finding the best guests for your school may take time, despite the ability to search specific types of artists and specific grade levels. Also, the school registration form allows organizers to select their first three guest preferences.
Next year might be the perfect year to participate as a host or visiting artist. So, begin now. Check out the websites: www.yabs.ab.ca and www.albertaauthors.ab.ca Plan, plan, plan, and success will be inevitable.